Executive Assistant (EO / Range C)
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- Aug 27, 2020 Post Date
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- 16956 Total Views
About National Infrastructure Commission
The National Infrastructure Commission was established in 2015 to provide the government with impartial, expert advice on major long-term infrastructure challenges. Its objectives are to support sustainable economic
growth across all regions of the UK, improve competitiveness and improve quality of life.
The Commission’s core responsibilities include:
• producing a National Infrastructure Assessment once every five years, setting out the Commission’s assessment of long-term infrastructure needs with recommendations to government on how to meet them
• carrying out in-depth studies into the UK’s most pressing infrastructure challenges, making recommendations to government
• monitoring the government’s progress in delivering infrastructure projects and programmes recommended by the NIC.
The National Infrastructure Commission is an executive agency, sponsored by the Treasury. In July 2018, it published the first ever National Infrastructure Assessment, setting out a plan of action for the country’s infrastructure over the next 10 to 30 years, making recommendations on transport, energy, water and waste water, flood resilience, digital connectivity and solid waste in addition to other cross-cutting issues (eg. funding and financing).
Our current work programme includes projects focused on the ‘big questions’, alongside more targeted work packages aimed at tackling specific evidence gaps or opening up new debates. This includes looking at topics such as how to eliminate carbon emissions from infrastructure sectors, the role of technology across infrastructure and how infrastructure can contribute to the “levelling up” agenda. In addition, a significant programme of work is being scoped and implemented to put in place the foundations for the second National Infrastructure Assessment.
Overview
The successful candidate will manage the diaries of three members of the NIC’s Senior Management Team. The post-holder will also be responsible for ensuring that each schedule runs smoothly – dealing with competing priorities, arranging visits, making timely travel arrangements and handling senior stakeholders. This position would suit someone who can demonstrate strong organisational skills. We need someone who can think on their feet and deal with unexpected events, who is proactive, and always seeking opportunities to improve the service provided, who has excellent communications skills (both written and oral), who has an eye for detail, and who is tenacious and energetic in ensuring that things get done.
The role offers the chance to join a friendly team, bringing together civil servants with secondees from industry, regulators and local government. It will provide exposure to senior civil servants, industry leaders and other experts in the infrastructure sector.
Key accountabilities
1. Acting as a central point of contact for all enquiries and meeting requests sent to each member of the Senior Management Team, ensuring they are logged, prioritised and dealt with, using own judgement and seeking advice where appropriate.
2. Running each member’s diary, making sure that it is accurate and regularly updated, that scheduling conflicts are identified and resolved early.
3. Monitoring and managing SMT inboxes, ensuring that emails requiring urgent action are flagged, and dealing with any emails on the SMT member’s behalf where appropriate.
4. Ensuring that each member is well supported in advance of external visits and meetings – with clear information about agendas, papers, participants, timings and travel arrangements.
5. Build strong working relationships with each member of the SMT and use this to be able to anticipate their needs and provide a more efficient service.
6. Planning travel and booking venues.
7. Supporting the Operations Team with delivery of essential business support including staff surveys.
Desirable experience required for the role:
- Experience of prioritising and adapting workloads and delivery to emerging or developing prioritisation.
- Experience of establishing effective working relationships with senior colleagues.
- Experience of working across a team to deliver shared goals.
- Experience of diary management for senior leaders.
Candidates shortlisted for interview will be assessed against the following criteria:
- Behaviours (Changing and improving, Communicating and influencing, Working together, Managing a quality service, Delivering at pace)
- Strengths
- Experience
Sift criteria
Candidates – Please note, you will be asked to give evidence in your application of how you meet these criteria.
Required Behaviours, Experience and Technical Skills:
• The lead criteria is delivering at pace: Taking responsibility for delivering timely and quality results with focus, energy and drive, ensuring you bring others with you.
• Working Together: Actively builds and maintains their network to achieve progress on shared objectives. Builds strong interpersonal relationships, are approachable, and receptive to new ideas.
• Managing a quality service: Deliver service objectives with professional excellence, expertise and efficiency, taking account of diverse customer needs.
The lead criteria is: [Please state your lead criteria here if you are using this, or N/A if not using]
If we receive a large number of applications, applications will be assessed against this criteria alone first. They will then be assessed against the other criteria if they have met the minimum score on the lead criteria.
Complaints Procedure
Our recruitment process is underpinned by the principle of recruitment based on fair and open competition with decisions made on the basis of merit, as outlined in the Civil Service Commissioners’ Recruitment Principles. If you feel your application has not been treated in accordance with these principles and you wish to make a complaint, you should in the first instance contact HMT by email: hrrecruitment@hmtreasury.gov.uk
If you are not satisfied with the response you receive, you can contact the Civil Service Commission, which regulates all Civil Service recruitment.